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Payroll Arizona, Unique Aspects of Arizona Payroll Law and Practice
The Arizona state agency that oversees the collection and reporting of state income taxes deducted from paychecks is:
Department of Revenue
1600 W. Monroe St.
Phoenix, AZ 85038-9009
602-255-2060 or 800-843-7196
Arizona requires that you use the Arizona Form “A-4, Arizona Employee Withholding Percentage Election” instead of a federal W-4 form for employee income tax withholding. Arizona State.
Not all states allow pay cuts made under Section 125 or 401(k) cafeteria plans to be treated the same as the IRS code allows. In Arizona, cafeteria plans and 401(k)s are not taxable for income tax purposes and are not taxable for unemployment purposes.
There is no provision in the Arizona payroll law for additional tax rates on wages.
You can file your Arizona State W-2s by magnetic medium if you wish.
The Arizona State Unemployment Insurance Agency is:
Economic Security Department
Unemployment Tax Division
SAT code 911B
Phoenix, AZ 85005
The Arizona state taxable earnings base for unemployment purposes is earnings up to $7,000.00. This means that unemployment tax will only be calculated on the first $7,000.00 of an employee’s salary each year.
Arizona Magnetic Media reports on quarterly salary reports are optional.
Unemployment records must be kept in Arizona for a minimum period of four years. This information typically includes: name; social Security number; dates of hire, rehire and termination; wages per period; pay periods and pay dates; date and circumstances of termination.
The Arizona state agency responsible for enforcing state wage and hour laws is:
Department of Labor
Phoenix, AZ 85005-9070
There is no general minimum wage provision in the state of Arizona.
There is also no general provision in Arizona state law covering overtime pay at an employer not covered by the FLSA.
The State of Arizona New Hire Reporting Requirements state that every employer must report every new hire and rehire. The employer must declare the elements required by the federal government concerning:
- The name of the employee
- Employee address
- Employee’s social security number
- Name of employer
- Employer’s address
- Federal Employer Identification Number (EIN)
This information must be reported within 20 days of hiring or rehiring.
The information can be sent in the form of W4 or equivalent by post, fax or electronically.
There is no penalty for late reporting in Arizona.
The Arizona New Recruit Assessment Agency can be reached at 888-282-2064 / 602-340-0555 or on the web at http://www.az-newhire.com.
Arizona does not allow mandatory direct deposit.
Arizona requires the following information on an employee’s pay stub:
Earnings and deductions if the employee is paid by direct deposit. information.
In Arizona, the payment frequency is semi-monthly at 16-day intervals; FLSA-exempt employees may be paid monthly by an out-of-state employer.
The lag between when the services are rendered and when the employee must be paid is five days after the pay period (10 days if the pay system is out of state); 16 days for exceptions or overtime.
Arizona payroll law requires that involuntarily terminated employees receive their final pay within 3 business days and that voluntarily terminated employees receive their final pay on the next payday or by mail if the employee requests it.
The deceased employee’s salary up to a maximum of $5,000.00 must be paid to the surviving spouse after an affidavit attesting to the employee’s death and surviving spouse status has been submitted.
Arizona escheat laws require that unclaimed wages be paid to the state after one year.
The employer is further required in Arizona to maintain a record of wages waived and turned over to the state for a period of five years.
There is no provision in Arizona law for tip credits against the state minimum wage.
In Arizona payroll law, there is no provision covering required rest or meal periods.
There is no provision in Arizona law for keeping records of wages and hours, so it’s probably wise to follow FLSA guidelines.
The Arizona agency responsible for enforcing child support orders and laws is:
Child Support Enforcement Division
3443 N. Central Ave., 4th floor.
Phoenix, AZ 85012
Arizona has the following provisions for child support deductions:
- When to start detention? 14 days after receipt of order.
- When to send payment? Within 2 days of pay day.
- When to send the notice of termination? Within 10 days of termination.
- Maximum administrative costs? more than $4 per month. or $1 per pay period.
- Hold limits? 50% of disposable income
Please note that this article is not updated for changes that can and will occur from time to time.
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