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Time Management Made Easy – Four Super Simple Ways to Save Time

Time is a commodity like no other. We all have the same number of twenty-four hours a day, seven days a week. As far as I know, no one has figured out how to erase time yet, and no one has figured out how to stretch it yet, except maybe Einstein – for most of us, it’s a finite resource. Yet so many of us complain about the lack of time, as if we think someone could fix it.

The good news is that we can do something ourselves and it doesn’t have to be complicated or difficult. Need more time? Here are four super easy ways to save minutes, hours, or even days of time!

  1. Email: change your send/receive settings

    When I ask my clients where they waste the most time in their day, most respond by email. Email has become an essential means of communication in our professional and personal lives, but it has also become a major distraction: it wastes time.
    In a 2007 study, Microsoft employees took an average of fifteen minutes after checking their email to focus again on serious tasks that required concentration. In the meantime, many have found themselves replying to messages or being sucked in by the web (for the article, see the New York Times, 03/25/2007). Imagine how much time you can recover just by reducing how often you check your emails. If you only check and respond to emails once an hour or even once every two hours, your productivity will increase dramatically. To help, if you’re using a tool like Outlook, set your send/receive settings to the time increment you’ve chosen.

  2. Web browsing/social media: setting a timer

    Facebook and other social media is another sucker that many of my clients mention. It’s a great way to take a short brain break when we need it, but chances are we spend twice as much time on it or other web browsing than we think. Try this experience yourself for a few periods of web browsing and social networking. If you’re happy with the time you spend on it, great. Otherwise, I recommend keeping those time vampires at bay by using a digital kitchen timer or downloading a timer widget to your computer. Set your timer to the length of your break (and don’t reset it!).

  3. TV: turn it off
    TVs should be made in the form of vampires, to remind us of how beastly suckers they are. The United States is one of the highest-ranked countries in the world for television viewing – an average of twenty-eight hours a week, or four hours a day. Doesn’t that sound so bad? This equals approximately two month of non-stop television per year. What could you do with those two months of extra time this year? Reduce channel browsing by recording only your favorite shows or renting them.
  4. Phone: Start at the end
    If you want to avoid the excessive chatter and catching up that many phone calls involve, start with the end of the call in mind. When you want to ensure a more focused conversation, even for a friend’s call, you can express a time expectation in advance. If you’re the caller, you might say, “I’m calling for the report/game date. Do you have ten minutes to discuss this?” If you get a call, you might say, “I have about ten minutes right now, is that enough time?” This tells the caller that right now, at least, time is an issue for you, and if they need more time, they should make arrangements for it.

(c) 2010 Chieko Watanabe. All rights reserved.

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